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Executive Authority & Accountability

Executives possess full administrative and operational authority across TrackRace. With this authority comes the responsibility to act fairly, professionally, and in the best interest of the organisation at all times. Executives must:
  • Lead by example in behaviour, professionalism, and decision-making.
  • Act impartially and without personal bias.
  • Remain calm and objective, particularly in high-pressure situations.
  • Be fully accountable for all actions and decisions taken.
Abuse or misuse of executive authority is considered a severe breach of trust.

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Oversight & Governance Responsibilities

Executives are responsible for overseeing all TrackRace operations, including:
  • Staff conduct and disciplinary processes
  • Policy creation, revision, and enforcement
  • Administrative systems and permissions
  • Long-term planning and organisational structure
Executives must ensure that all policies are applied consistently and fairly across all staff ranks.

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Staffing & Leadership Responsibilities

Executives are responsible for:
  • Appointing, promoting, demoting, and terminating Senior Management.
  • Reviewing the performance of Senior Management and Moderators.
  • Ensuring staff are adequately trained and supported.
  • Intervening when leadership failures or systemic issues are identified.
Executives must not:
  • Show favouritism or bias toward specific staff members.
  • Undermine the authority of Senior Management publicly.
  • Make staffing decisions based on personal relationships.

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Disciplinary & Investigation Responsibilities

Executives hold final authority over:
  • High-level investigations
  • Appeals involving Senior Management
  • Severe disciplinary actions
  • Permanent bans and blacklists
Executives must ensure that:
  • Investigations are thorough, evidence-based, and impartial.
  • All involved parties are treated fairly.
  • Decisions are properly documented.
  • Confidentiality is strictly maintained.
Executives must not discuss investigation outcomes outside authorised channels.

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Command & System Responsibilities

Executives are entrusted with full command access and system-level permissions. They must:
  • Use executive commands sparingly and responsibly.
  • Document major actions such as wipes, permanent bans, resets, or shutdowns.
  • Restrict access to sensitive systems on a need-to-know basis.
  • Regularly review permissions to prevent misuse.
Executive-level commands must never be used casually or emotionally.

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Policy Management Responsibilities

Executives are responsible for:
  • Creating and approving official TrackRace policies and documents.
  • Ensuring documentation remains up-to-date and accurate.
  • Approving any changes to branding, procedures, or internal systems.
  • Enforcing document-specific and confidentiality guidelines.
No policy may be enforced without Executive approval.

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Community & Reputation Responsibilities

Executives represent TrackRace at the highest level and are responsible for protecting its public image. Executives must:
  • Maintain professional conduct in all public spaces.
  • Avoid public disputes, drama, or inflammatory statements.
  • Address major community concerns transparently and responsibly.
  • Ensure TrackRace maintains a fair and welcoming environment.
Reputational harm caused by Executive misconduct will result in internal review.

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Conflict of Interest & Ethics

Executives must disclose any conflicts of interest that may affect their decision-making. Executives must not:
  • Use insider information for personal gain.
  • Prioritise external groups over TrackRace interests.
  • Engage in competitor activity that compromises TrackRace.
Ethical breaches will be treated as serious violations.

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Confidentiality Obligations

Executives are bound by the highest level of confidentiality. This includes:
  • Staff records and investigations
  • Internal strategies and systems
  • Development plans and assets
  • Private communications
Confidential information remains protected during and after executive service.

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Activity & Availability

Executives are expected to:
  • Maintain consistent oversight and availability.
  • Remain informed about ongoing operations.
  • Respond to urgent matters in a timely manner.
  • Delegate responsibly without neglecting accountability.
Extended inactivity without notice may trigger a review of executive status.

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Removal or Review of Executives

Executives may be reviewed or removed if they:
  • Abuse authority
  • Repeatedly violate policy
  • Cause reputational or operational harm
  • Fail to fulfil responsibilities
Removal decisions are handled internally by ownership or governing leadership.

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Conclusion

Executives at TrackRace carry significant authority and responsibility. These guidelines exist to ensure that executive power is exercised ethically, professionally, and in alignment with TrackRace’s values. Executives are expected to uphold the highest standards at all times.